Bridal Show Participation Contract, Terms and Conditions – as of 8.17.23

Bridal Show Vendors, By Purchasing a booth, Ad or Web Listing you are agreeing to the following terms:

This contract contains the entire Agreement, between the parties, pertaining to subject matter hereof.  No agreements, representations or understandings, not specifically contained herein, shall be binding upon any of the parties hereto, unless reduced to writing and signed by the parties to be bound thereby.  No conditions, printed or otherwise, appearing on this contract, billing instruction or copy instructions, which conflict with the Publisher’s stated policies, will be binding on the Publisher. For and in consideration of the fees specified, Bridal Spectacular Events, Inc.  (Hereinafter referred to as “Show Management”) grants said company (hereinafter referred to as “Exhibitor” a revocable license to occupy space in The Bridal Spectacular (hereinafter referred to as “Show”) and/or purchase web links on the Bridal Spectacular Website and/or Advertisments in the magazine Spectacular Weddings of Las Vegas  (Hereinafter referred to as “publication”) 



For the convenience of the Exhibitor, Show Management will accept submission of this agreement by facsimile or electronic methods such as email, text or SignNow.  The parties agree that electronic documents will be deemed to be an original document and fully enforceable there as.



Advertiser/Exhibitor agrees to hold Publisher/Show Management harmless for failure, due to any cause, of the advertisement to appear as scheduled. Publisher/Show Mangaement shall, however, make all reasonable efforts to assure the advertisement appears in the next scheduled issue.





All contracts submitted must be accompanied by a credit card and exhibitor authorizes Bridal Spectacular to charge credit card for any payments due including, past due payments, monthly payment plan, final payments and any additional services.  Payments are non-refundable and non-transferable, except as provided in the Show Rules and Regulations. Exhibitor shall not be permitted to set up their booth without prior full payment for that event.  If payments are not made in accordance with the due dates specified in this agreement, Show Management may terminate this agreement and reassign space to another exhibitor.  Exhibitor shall pay a fee of $35 if any check presented for payment is returned by the bank.  A late charge of $50.00 will be applied to overdue accounts. Payment plans (available by credit cards only) will be charged an additional $3.50 per month processing fee. 

 Booths can be canceled 60 or more days prior to each event, any refund or reduced balance is subject to a $250 cancellation fee. Refundable value will be calculated at the discretion of Show Management. Upon cancellation, all balances owed will become due immediately. If exhibitor fails to pay balance due the account will be turned over to collections.  Single show Booth only cancellations received in writing 60 or more days prior to an event will be accepted and one-half of the 50% deposit shall be refunded when applicable.  If the contract is canceled prior to receipt of 50% deposit, none of the deposit is refundable. No refunds will be issued for cancellations received within 60 days of the event and balance will still be owed in full.  Payment amounts are NON transferable.

Show Management reserves the right to cancel this Exhibitor agreement for any reason by giving 15 days written notice to Exhibitor.  In the event that Show Management cancels this agreement, the liability of Show Management shall be limited to a return of any amounts paid by Exhibitor without interest or penalty. Fashion Show Sponsorships are non cancelable once the contract has been received by Bridal Spectacular due to the nature of advanced advertising campaign, the amount will be due in full regardless of participation.



Due to the disastrous nature a pandemic can have on all industry businesses including ours, if there is a pandemic that causes our show to be canceled due to no fault of ours, your contract will be moved to the next available show date. We will make every attempt to move the show to a date as close as possible as the original show dates.  Refunds will not be granted in this situation. Cancellation policy for any other reasons remains the same.



Due to privacy issues with the sharing of third party lead data, leads lists are not included with Bridal Show booths but are included in some larger marketing packages. We suggest you collect lead data in your booth and ask brides to “opt in” to email, phone and text and directly contact those attendees. We also offer email and mailing services that reach our full attendee lists.

Best practices of Lead Follow up. It is the Exhibitor’s responsibility to comply with the CAN-SPAM Act of 2003. Please research this act and make yourself familiar with the three main areas of compliance: Unsubscribe, Content, and Sending behavior. The easiest way to be compliant is to do your follow up through an email marketing platform such as, but not limited to,, Constant Contact, Mailchimp etc. These platforms help ensure your compliance but also allow you to make professional and eye-catching advertisements. Bridal Spectacular Events feels that sending more than 2 bulk emails a month to brides is SPAMMING and will create an undesirable planning environment for our couples. Multiple complaints from couples without resolution regarding a specific vendor may result in a company being expelled from future shows.



Exhibitors will be permitted to demonstrate products and or services, solicit orders, and distribute advertising materials (including, but not limited to, signs, literature, or business cards) only from their assigned exhibit space and only for products and/or services which are provided in the exhibitor’s normal operation of business and are listed on the contract. Each booth may only represent one primary category unless previously authorized by show management and categories must be listed on this application. Distribution or display of advertising materials from non-exhibitors, and distribution of advertising materials in aisles, registration areas, lounges, seating areas, or grounds of show facility is prohibited.  Show Management reserves the right, at its sole discretion, to determine if a breach of this clause exists.  Exhibitor may not assign (or sublease) its contract for exhibit space or permit any other person or company to use any part of such space. All exhibitors are restricted from handing out publications which have any non-exhibitors in them. Exhibitor agrees to be held liable for any unauthorized use of its exhibit space and that the damages to Show Management resulting from each unauthorized use will be set at a dollar amount of $500 for each infraction. Any infraction will also result in not receiving the show lead list 



Exhibitors may enter show facility for the purpose of exhibit set-up as per times given in Exhibitor kit. Exhibitors must use authorized loading areas and remove vehicles from loading area immediately after unloading.  Set up of exhibit must be completed no later than two hours before show opens. Exhibits may not be dismantled or removed before Show has closed.  In the event Exhibitor violates this provision, Exhibitor shall be subject to a fine of $75.00. Exhibits must be removed no later than 3 hours after show closes.  Exhibitor shall be liable for all storage and handling charges resulting from failure to remove exhibit material from the show on time.



Show Management reserves the right to determine the eligibility of any company to exhibit in the show and further reserves the right to reject or cancel any application and/or limit the number of exhibitors in any category.  Show Management also reserves the right to limit and/or require a minimum package of any exhibitor in any category. Photographers and Venues in order to maintain a balanced proportion in the show must purchase minimum required marketing package. Venues who represent multiple locations must purchase Marketing Package with a Double booth or purchase multiple web listings for each location.



Show Management will make best efforts to assign the exhibit size and location of Exhibitor’s choice; however, Show Management reserves the right to alter the show floor plan and/or reassign the location of Exhibitor.  In the event of the relocation of an exhibit space, Exhibitor shall receive a refund of the cost differential, if any, between the original and the relocated exhibit.  Exhibitor agrees that Show Management shall not be liable to exhibitor for any other loss or damage suffered by exhibitor by reason of such relocation.


All displays erected for the show must be free standing and may not exceed the boundaries of exhibit space.  Exhibitors are prohibited from attaching anything to walls, columns, windows, or fixtures of show facility. Show Management reserves the right to restrict displays which, because of noise or method of operation, interfere with other exhibitors, and to prohibit or remove such displays and/or personnel which in the opinion of Show Management become objectionable. The use of audio and/or video equipment is an exception to the rule, not a right, and Show Management reserves the right to determine at what point audio and/or video constitutes interference with others and must be discontinued. 

Exhibitor is charged with having knowledge of and compliance with all laws, ordinances, and regulations pertaining to licensing, sales tax, health, fire prevention, public safety, copyright, and the Americans With Disabilities Act.  Exhibit materials, decorations, and display items must be fire safe. If an exhibit does not comply with these regulations, or otherwise presents a hazard or danger, Show Management may remove the exhibit with no liability for refund of exhibit fees’. 



Distribution of samples of food, cake, or other edible items is subject to approval by Show Management and subject to any rules or restrictions set forth by the show facility.  Exhibitors who distribute edible items agree to assume all liability, and indemnify and hold harmless Show Management, show facility, and representatives of the same, for damage or injury which might ensue by reason of such distribution, and must provide proof of liability insurance in the amounts the venue requires.



Exhibitor agrees that Show Management may list the Exhibitor in show promotional materials and use photography and/or video taken at the show for publicity purposes without compensation to Exhibitor.



Reasonable precautions will be taken by Show Management to protect persons and property during the show, however, neither Show Management, show facility, nor representatives of any of the same, shall be responsible for the personal safety of the Exhibitor or its representatives from injury, nor for the safety of the property of the Exhibitor from theft or damage.  Exhibitor waives all claims of every kind against Show Management, show facility, and representatives of the same including, without limitation, all claims for damages based on personal property damage, destruction, loss or theft, personal injury or death, and any other act or failure to act of Show Management.  Exhibitor agrees to indemnify and hold Show Management harmless from all claims, including expenses, damages, costs, and attorney’s fees, by Exhibitor, Exhibitor’s agents, employees, contractors, or by any other person, arising out of any act or omission in any way related to Exhibitor’s participation in the show, whether negligent or not. Exhibitor must carry liability insurance applicable to participation in a public show. Show Management reserves the right to require proof of coverage.



Shall litigation be necessary for Show Management to enforce any condition of this agreement, Show Management, in addition to any damages or relief awarded, shall be entitled to receive interest at the rate of one and one-half percent per month from the date of breach, court costs, and attorney’s fees of one-third of the total Exhibitor fee.  Exhibitor agrees that jurisdiction, venue, and choice of law shall be in the State of Nevada.



The promotional and instructional information provided by Show Management to exhibitor is accurate as of its publication; however, Show Management reserves the right to change or modify details of the show without notice.  Show Management may issue additional rules as it deems necessary for the orderly presentation of the show.  Any rule may be amended at any time by show management provided that such amendment shall not substantially diminish the rights or increase the liability of Exhibitor.  This agreement shall represent the entire agreement between Exhibitor and Show Management.  Show Management shall not be bound by any representation or understanding not expressly set forth in this agreement.  No provision of this agreement shall be modified except by the written mutual consent of the parties.



The agreements between Show Management and show facility, service contractor, and labor organizations shall supersede the agreement between Show Management and exhibitor.



Any Exhibitor requiring assistance under the Americans with Disabilities Act must notify show management in writing no later than 30 days prior to the show.



In the event of adverse weather conditions, fire, casualty, disaster, labor disputes, acts of God, or any other emergency situations beyond the control of Show Management, Show Management will, at its discretion, reschedule and/or procure alternate space for the show.  Exhibitor agrees that the terms and conditions set forth in this agreement shall apply to any rescheduled date and/or relocation, and Show Management shall not be liable to Exhibitor for any loss or damage suffered by exhibitor by reason of such rescheduling and/or relocation of the show.



If any clause of this agreement is found to be invalid or unenforceable, the remainder of the agreement shall continue in full force and effect without regard to the invalidated clause.





Advertiser assumes liability for all content of its advertisement.  Publisher is not responsible for the quality of photography, artwork and/or materials provided by the Advertiser. Directory listing ads come from the information supplied on your application, you are responsible to contact us if there are any changes. If an application is not received with updated information we will use the information provided previously or what we can find on your website and we will not be responsible for errors caused by this.



Exhibitor warrants to Show Manager that: (i) Exhibitor has the right and authority to enter into and perform its obligations under this Agreement; (ii) the Advertisement shall conform to the description and specifications set forth by Show Manager; (iii) the Advertisement shall not constitute or be the subject of a notice or claim of any false designation of origin, false advertising or unfair competition under the law of any country; (iv) the Advertisement does not and shall not contain or be alleged to contain any content, work, name, mark, designation, materials or link that actually or potentially violates any applicable law or regulation, or infringes any proprietary, intellectual property, contract or tort right of any person or misappropriates a person’s trade secret, name, likeness or identity; (v) the Advertisement contains no viruses, worms, malicious code, trap doors, back doors, timers, clocks, counters, FTP servers, or other limiting routines, instructions or designs, and no web beacons, web bugs, spy ware or other similar hidden or transparent code, script, or routine designed to gather, track or transmit information about Show Manager or the users of the Website. (vi) Publisher has the right to terminate exhibitor web campaign if exhibitor defaults on payment.



Advertiser shall retain sole responsibility for any advertisement provided by Advertiser, and shall, at its own expense, defend Publisher and any other seller and/or distributor of Bridal Spectacular/ Spectacular Weddings against any and all damages, liabilities, costs, expenses, and claims arising or alleged to have arisen, directly or otherwise, regardless of whether such claim is based on allegation of trademark and/or copyright violation, obscenity, falsification, misappropriation, unfair competition, trade defamation, or any other violation of the law.



Advertising space reservation and/or advertisement may be canceled or withdrawn only with written notice 90 days before going to print in . Spectacular Bride’s two issues are both printed January 1st therefore no cancellation is possible for the 2nd issue.



The Advertiser and its’ agent or authorized representative agree to be jointly liable to pay the Publisher the full amount due, plus any and all production costs, if required, for advertisement(s) to be published in the publication or website.  Balance is due no later than 30 days prior to publication date. We charge a 3% convenience fee for using a credit card.



Advertising rates are based on Advertiser providing completed artwork that is sized to fit.  Additional production charges for any special artwork, logos, redesigning of advertisement, enlargements, reductions, photo sizing or custom design work will be charged at the current prevailing rate.  Please allow four weeks lead time. Spectacular Weddings of Las Vegas includes graphic arts work of one hour plus one round of reasonable changes. For additional time and changes a graphic arts fee of $25 per hour may be charged



Bridal Spectacular will provide one proof for those ads Bridal Spectacular designs. Corrections to the proof must be returned in 48 hours or ad will be produced with said proof.  Bridal Spectacular reserves all rights.  If ad was submitted by Advertiser, it is the responsibility of the advertiser to insure that their ad was received by Bridal Spectacular.  If advertiser fails to submit ad materials by publication deadline, Bridal Spectacular reserves the right to run a previously submitted ad or create an ad for the Advertiser based on current information on file.